Privacy
General information regarding data processing
Scope of personal data processing
In principle we collect and use the personal data of our users only in as far as this is necessary for the provision of a functioning website and of our content and services. The collection and use of the personal data of our users is carried out on a regular basis only upon receipt of user consent. Exceptions to this rule, are cases where it is not possible to gain consent in advance for practical reasons, and where processing of such data is allowed by law.
Lawful basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing operations involving personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b DSGVO serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.
Insofar as processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Art. 6 (1) lit. c DSGVO serves as the legal basis.
In the event that vital interests of the data subject or another natural person make processing of personal data necessary, Art. 6 (1) lit. d DSGVO serves as the legal basis.
If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not override the first-mentioned interest, Art. 6 (1) f DSGVO serves as the legal basis for the processing.
Data erasure and storage duration
The personal data of the party involved will be erased or become inaccessible as soon as the purpose for storage ceases to apply. Extended storage of data can occur if the person involved is subject to legal regulations, laws or other directives of the European Union in which this is designated by European or national legal authorities. In addition, access to data will be blocked or data will be erased in cases where the storage deadline has expired according to defined norms, except in cases where it is necessary to extend data storage duration in order to complete or fulfill a contract.
Availability of the website and setting up of logfiles
Description and scope of data processing
Every time our internet page is accessed, our system automatically collects data and information from the computer system of the accessing computer. In doing so, the following data is collected:
- Information regarding the browser type and the version used
- User’s operating system
- User’s IP address
- Date and time of access
- Websites which are accessed from the user’s system through our website
The data is also stored in the logfiles of our system. These data are not stored together with the user’s personal data.
Lawful basis for data processing
The legal basis for the temporary storage of the data and the log files is Art.6 para. 1 lit. e DSGVO in conjunction with. § 4 LDSG, § 2 LHG, § 3 EGovGBW.
Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable the user’s computer to access our website. To do so, the IP address of the user remains stored for the duration of the access.
The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
We process the data in order to be able to provide you with information on this website for the performance of our tasks in the public interest.
Storage duration
The data are erased as soon as they are no longer needed for their original processing purpose. In the case of data collection to provide access to the website, this occurs when the relevant session is ended.
The data in logfiles are erased within 7 days at latest. Longer storage is possible. In this case the IP addresses of the users are erased or made illegible so that they are no longer personally identifiable.
Data logged when accessing the website will only be passed on to third parties if we are legally obliged to do so or if the transfer is necessary for legal or criminal prosecution. The data will not be passed on in any other cases.
Options for withdrawal of consent and removal
The collection of data to provide access to the website and the storage of data in logfiles is strictly necessary for the operation of the internet pages. As a result users cannot withdraw their consent.
Contact form and email contact
Description and scope of data processing
Our internet pages contain contact forms which can be used for electronic communication. If users take advantage of this option, the data entered in the forms are transmitted to us and are stored.
At the point in time of sending the message, the following data are stored:
- User IP address
- Date and time of registration
In order to process the data, the consent of the user is requested during the transmission process and the user is referred to this data protection declaration.
A message may also be sent to an already-existing email address. In this case, the user’s personal data transmitted with the email, are stored.
No data is transmitted to a third party during this procedure. The data are used exclusively for the communication process.
Lawful basis for data processing
The lawful basis for the processing of the data after the user has given consent, is set out in Art. 6 (1) a) of the GDPR.
The lawful basis for the processing of the data which is transmitted during the sending of an email is set out in Art. 6 (1) f) of the GDPR. If the purpose of the email contact is to conclude a contract, the lawful basis for the processing of data is additionally set out in Art. 6 (1) b) of the GDPR.
Purpose of data processing
Processing of personal data from the form exclusively serves the communication process. In the case of email communication, the processing of the data is necessary for our legitimate interests. Other personal data processed during the transmission process serve to prevent misuse of the contact form and to ensure the security of our technical information systems.
Storage duration
Data are erased as soon as they are no longer needed for their original processing purpose. For the personal data from the contact form and those which were sent by email, this happens when that particular conversation with the user is ended. The conversation is considered ended when it is clear from the circumstances that the matter in question has clearly been brought to a conclusion.
Additional personal data collected during transmission are erased within 7 days at latest.
Options for withdrawal of consent and removal
The user has the option of withdrawing his or her consent for the processing of personal data at any time. If the user contacts us by email, he or she can withdraw consent to the storage of his or her personal data at any time. In such a case, this would end the communication.
In this case, all personal data which were stored in the process of establishing contact will be erased.
Rights of the data subject
You are entitled to various data subject rights, in particular the Right to Information (Art. 15 DS-GVO), the Right to Rectification (Art. 16 DS-GVO), the Right to Erasure (Art. 17 DS-GVO) or to Restriction of Processing (Art. 18 DS-GVO). More information on the Right to Information as well as the Right to Erasure can be found here:
- https://www.baden-wuerttemberg.datenschutz.de/wp-content/uploads/2013/02/DSK-Kurzpapier-6-Auskunftsrecht.pdf
- https://www.baden-wuerttemberg.datenschutz.de/wp-content/uploads/2017/08/DSK_KPNr_11_Recht-auf-Vergessenwerden.pdf
In the event that we process your data for the performance of a public task assigned to us pursuant to Art. 6 (1) (e) DS-GVO or on the basis of a legitimate interest pursuant to Art. 6 (1) (f) DS-GVO, you have the right to object to the processing (Art. 21 DS-GVO).
In the case of processing based on consent, this can be revoked at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. With regard to data that you have provided to us yourself, you may have a Right to Data Portability (Art. 20 DS-GVO).
The assertion of your data subject rights is possible free of charge. If you believe that the processing of personal data concerning you violates the DSGVO, complaints can be submitted to us at Email application is started:datenschutz(at)hfu.eu with the subject „Data Protection“. If you exercise your data subject rights, you will receive a response from us within one month at the latest.
You also have the right to lodge a complaint with a data protection supervisory authority pursuant to Art. 77 DS-GVO if you believe that the processing of personal data relating to you violates the DSGVO. Complaints can be submitted to the State Commissioner for Data Protection and Freedom of Information of Baden Württemberg – also online at External link opens in a new window:www.baden-wuerttemberg.datenschutz.de.